There are many factors to consider when choosing a conference venue, and it’s easy to get lost in the details and overlook important elements. Before calling a venue’s sales manager, make a list of your requirements. This is to ensure that you ask the right questions when holding a conference in Florida:

1. Is the venue big enough for your gathering?

An important factor to take into account when choosing a conference venue is the number of guests attending your event. No matter how many people you expect to come, you should prepare for the possibility that only a portion of the attendees will show, as well as being over capacity.

Most event organizers choose a venue that is somewhat larger than necessary in order to avoid a crowded site and give a safety net in the event of an unforeseen catastrophe.

The best method to sell tickets is by making intelligent assumptions about previous event attendance, current ticket sales, and previous event performance based on data from similar events in your industry.

2. What is the nature of the event?

Take into account not just the number of participants but also the nature of your event when establishing your venue’s size. A basic meeting or conference, for example, might be held in a single room with enough seating for everyone attending the conference.

3. How hard is it to find security services that will assist you in the event?

Event planners should always take a holistic approach when planning events, no matter what the circumstances are. Follow your gut instincts, and most importantly, stay vigilant. Always perform a thorough inspection to ensure that help is available within and around the venue, compile a list of all contacts for emergencies, and assemble a group to manage the issue.

Never take the security of your event for granted. Planning to hold a conference in Florida? IPS is here for you. Call us at (877) 203-4619.